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The Wacky Club Committee

The Wacky Club is run by a committee of volunteer parents, who contribute their time to ensure the smooth running of the club. Please contact us if you would like to help out on the committee or offer your time and expertise.

Charlanne Ward
Chair, email me on chair@wackyclub.co.uk
I joined the Wacky committee in 2016 and took over as Chair in April 2017. The main things I spend my time on as Chair are: chairing committee meetings (~1.5 hours every half-term), attending liaison meetings with Rainbow and school (~45 minutes once a term, which I find useful although it’s not essential to attend), meeting with our playleader Jo (1 hour every 6 weeks or so with Lisa, Deputy Chair) to discuss operational updates, and dealing with strategic issues such as GDPR compliance and future planning requirements (with the Rainbow Chair, school, governors, local councillors and our MP as needed). This last part can require a slightly larger amount of time on an ad-hoc basis, so I’m fortunate to be working 3.5 days a week – allowing me the flexibility to spend more time on Wacky in those weeks that need it. The staff do a fantastic job looking after our children but they need our support and it’s great to be able to make a difference.
Lisa Wilyman
Co Chair
I look after all of the recruitment for the club which involves advertising vacancies, speaking to the candidates on the phone, working with the play leader to make sure we have the right team on board and sending out all of the paper work. I get involved in all people matters too relating to the staff and support the chair in the smooth running of the club. Each month varies but when there is recruitment happening, it can take up to 3-5 hours a month but otherwise a couple of hours a month on average which includes a monthly meeting with the play leader.
Alison Sillence
Secretary
Both my daughters go to Wacky and I joined the committee as secretary over a year ago. My main job is to take minutes at half-termly committee meetings, circulate them and then send out a reminder e-mail about two weeks before the next meeting. I periodically organise and store minutes on the One Drive and occasionally an extra task comes my way – like collecting apologies for the AGM or organising these brief role descriptions! I would say this takes less than an hour a month and it’s great to be part of the team and support the club.
Jules White
Treasurer
My three children all go to Wacky and I joined the Committee as Treasurer around five years ago. The Club is a company limited by guarantee and I am one of the directors, along with two other Committee members. The day to day financial transactions of the Club (issuing fee invoices, recording income, chasing debts, paying invoices, etc.) are carried out by our finance administrator. As Treasurer I am responsible for approving payments, liaising with the administrator (mostly by email, though it is also helpful that we often meet at the school gate), reviewing the monthly income and expenditure account, and dealing with ad hoc finance matters, including the annual financial statements. I attend the half termly Committee meetings and give a financial report, as well as presenting at the Club’s Annual General Meeting. I am a qualified accountant but this is not essential, though it is obviously important to be confident in dealing with figures and financial matters.
Seema Grewal
Committee Member
I joined the Wacky committee back in 2010, when my eldest daughter (who's now at secondary school!) was in reception. Since then, I've held various positions on the committee but I'm currently the 'Nominated Individual' with Ofsted (the regulatory body that monitors childcare providers). This basically means that I'm responsible for informing Ofsted of any changes to the Club that might affect our registration. I'm also the point of contact between the Club and Ofsted. As part of this role, I attend the committee meetings (which take place once every half term or so) and also liaise with the staff to ensure that our records are kept up to date and in order. Overall, this probably amounts to around an hour of my time every month, which I'm happy to commit to given that we use (and rely on!) the Club on a regular basis.
Ali Burd
Committee Member
My current role primarily involves ensuring the staff get paid. Essentially this is taking the staff hours worked (Jo gives me their timesheets) and inputting them onto a spreadsheet, making adjustments for overtime , statutory sick pay etc. I then submit this to our Payroll company, they produce the reports and I just check the overall figure is correct before confirming with them to pay the staff. I also register any new staff with the payroll company and keep them abreast of any HMRC tax code notices our staff receive so they make the necessary adjustments. This takes an hour tops a month and you do not need any accountancy background (I don’t and it’s pretty straight forward!).
Holly Barr
Committee Member
My daughter uses Wacky for after school and holiday club and my son will use the club from next year. I joined the committee as Wacky is essential to enable me to work, and the club cannot run without the committee. I attend committee meetings, compose the newsletter once a term and update the Wacky Facebook page. This takes about 4 hours per month in total. I’ve found the committee really fun and it’s great to make a difference to the community by supporting the club that is vital to so many families.
Tamsin Mann
Committee Member
I joined the Wacky committee in September 2016. Astrid (Y3) and Felix (Y1) go to Wacky twice a week and really enjoy their time there. I work 3-days a week as Head of Policy for a training organisation, so I often take on policy updates for Wacky too. Being on the committee is a good way to find out more about how the club is run, help with many different aspects for staff and setting improvement, and just support the lovely people who are looking after my children whilst I’m at work!

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